Agentic AI Search powered by RAG

Your data speaks. Recordya answers.

Recordya transforms documents, files and databases into intelligent responses through AI Agentic Search.

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Instant answers

Without hallucinations

Full access control

Wszystko lokalnie

Konwersacyjny interfejs

po polsku

Safe knowledge base

Less search

More time

Wsparcie nowych pracowników

R&D pod ręką

Od umów po raporty

Higher productivity

Contextual knowledge

Instant answers

Lokalne działanie

Lepsza współpraca

Pewne informacje

Knowledge management in your company — end the chaos of data and documents

Recordya works simultaneously across documents, PDFs, spreadsheets, databases and operating systems.

Each data type is processed differently, with a dedicated pipeline for extraction, segmentation and indexing.

The system automatically recognises content structure, describes documents, tags them and builds a semantic layer that allows not only searching, but understanding the relationships between information.

Agentic knowledge layer for your organisation

Intelligent agentic search and decisions based on your data:

Intuitive user queries in natural language
Automatic merging of data from PDFs, databases and internal systems
Access management — assign employees only the relevant information
Processing of various formats with a dedicated indexing method (PDF, DOCX, databases, presentations, web sources)
Integration with databases and internal platforms
Flexible deployment: on-premise or in a secure private infrastructure

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Before Recordya

Who can help me find the 2025 Purchase Agreement after revisions?

SalesAgreement_FINAL_v3_final(2).docx

Does anyone know where the remote work policy document is?

Where can I find information on complaint procedures? I need a summary.

Can you help me find the documents describing the client onboarding process?

PrivacyPolicy_2025_revisions_Mark_vFINAL.pdf

Does anyone know if we have any document on reporting GDPR incidents?

Low efficiency

Scattered communication

Time wasted searching for documents

WITH Recordya

You have a question – Recordya has the answer

Do we have a GDPR incident reporting procedure?

Yes. Last updated: 11.2024. The report should be submitted within 24 hours to the Data Protection Officer.
📎 GDPR_Incidents_Procedure.pdf
‍📎 GDPR_Training_Notes_2024.docx

AI Agentic Search

It doesn't just search. It understands.

Most systems respond to queries. Recordya operates on the Agentic Search model — it analyses intent, plans the next steps and dynamically selects a search strategy, combining multiple sources into a single, reliable answer.

AI AGENTIC SEARCH DOES MORE:

analyses intent and asks follow-up questions when needed
breaks the problem down into stages
combines structured and unstructured data
selects the best search method
verifies context
synthesises the answer

It's an intelligence layer over your data

A CHAT THAT SHOWS MORE THAN TEXT

Extensible chat interface

Recordya has an extensive widget library that improves the readability of responses and makes working with data easier. Depending on the user's intent and the nature of the information, the system automatically selects the optimal way to present results, blending conversation with application interface elements. The response can contain not only text, but also structured UI components such as tables, document views and interactive elements, tailored to the context.

See how the system selects views

Knowledge base that supports decision-making

With Recordya, employees don't waste time searching – they instantly find the information they need, make faster decisions and can focus on what truly matters.

Knowledge from documents and systems

Recordya indexes and analyses contracts, reports, invoices, databases and other resources. It approaches each data type in a unique way to ensure the best possible understanding. It presents employees with only relevant information and provides access in line with their permissions.

Natural language support

The conversational interface understands natural language, turning user queries into instant answers – complete with source links. Recordya understands nuanced language, making contextual search truly effective.

With Recordya, a single natural language query is enough to immediately find answers across your company's documents and systems – with source links and contextually displayed data in a clear, readable format

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RAG FOR YOUR DATA

Secure RAG-powered knowledge base

Recordya uses Retrieval-Augmented Generation (RAG) to answer user questions directly, drawing exclusively from your documents and systems. No hallucinations, full control over your data.

Knowledge instead of hallucinations

Answers generated exclusively from your data. Every result backed by a source link – zero guessing, zero hallucinations.

Want to find out more?

Talk to us and see how Recordya can help your company.

Book a call

How does Recordya work?

Recordya builds and continuously develops a vector representation of knowledge from all your documents and databases. This means every user query is matched against the contexts stored in this "knowledge map", and the system instantly identifies the most relevant passages and generates an answer – always with a link to the source.

STEP 1

Query

Ask naturally.

Users type questions in natural language – just as they would ask a colleague.

STEP 2

Context retrieval

Knowledge from your documents.

Recordya builds a vector representation of knowledge and finds the most relevant contexts.

STEP 3

Answer generation

An answer without hallucinations.

AI generates an answer based on the information found. The answer is precise and always includes links to sources.

STEP 4

Local and in control

Data never leaves the company.

Recordya runs on a dedicated device within your infrastructure, respecting individual user permissions and protecting sensitive data.

USE CASES

Where does Recordya fit?

Recordya supports knowledge management across different areas of an organisation. Whether it's legal documents, HR processes, customer service or operational procedures – the system enables quick access to the right information and confident decision-making.

Law firms and legal departments

Easy access to contracts, regulations and codes – without lengthy document browsing.

HR and onboarding

Faster onboarding of new employees and access to internal policies.

Finance and controlling departments

Finding key entries in invoices, reports, emails and accounting documentation. Recordya speeds up analysis and supports sound financial decision-making.

R&D and technical documentation

Searching through research reports, protocols and technical documentation – across chemical, pharmaceutical and manufacturing industries.

REAL-WORLD EXAMPLES – WHERE FAST AND SCALABLE ACCESS TO KNOWLEDGE MATTERS

Real use cases for Recordya

Law firms

hundreds of contracts, documents and legal letters, difficult to search through archives, growing risk of missing key entries

Recordya lets lawyers ask questions directly in natural language (e.g. "What confidentiality clauses have we used in client X's NDAs over the last 3 years?") and instantly identifies the relevant documents and passages. Access management provides different levels of visibility for lawyers and partners.

HOURS SAVED

LOWER RISK OF ERRORS

Customer service in telecoms

dozens of queries about invoices, package changes and service activation, repetitive questions burdening consultants and frustrating users

Recordya enables fast retrieval of answers from terms and conditions, FAQs and service manuals. Users type questions in natural language (e.g. "How do I activate EU roaming?"), and the system points to the relevant section of the document with a source link.

SHORTER HANDLING TIME

REDUCED CONSULTANT WORKLOAD

R&D in the pharmaceutical industry

thousands of pages of clinical reports, lab test results and regulatory documentation, scattered across different departments

Recordya enables scientists and managers to quickly find key data in research protocols and reports. An employee can ask directly: "What adverse events were recorded in Phase II trials for drug X?" – and the system will identify the relevant passages with source links. Granular access management ensures sensitive information is only visible to authorised individuals.

FASTER DATA ANALYSIS

SECURE ACCESS

Controlling department

thousands of contracts, documents and legal letters, difficult to search through archives, growing risk of missing key entries

Recordya lets analysts ask questions directly, e.g. "What did the ordering process and pricing negotiations look like for product XYZ in Q1 2025?" The system searches invoices, correspondence and reports in seconds, then identifies the relevant documents and summarises the negotiation. Permissions ensure that confidential data is only visible to those with appropriate access.

PURCHASING PROCESS TRANSPARENCY

FEWER OVERSIGHTS

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Discover what Recordya can do

See how to streamline knowledge management in your company

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